Vision.Toolbox Complete Solution

Vision.Toolbox eFile

Complete solution for digitising files and incoming mail for municipalities and public authorities – TR-Resiscan-compliant and from a single source. From consulting and a customised scanning solution through to handover to your DMS.

TR-Resiscan-compliant
DMS integration
Complete Service
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Your Benefits at a Glance
TR-Resiscan
Legally compliant scanning solutions for public administration
Implementation support
Training for scan team, admins and key users
Individual
Customisations based on your requirements and legal provisions
DMS handover
Control files for automated DMS import
Service Areas

The Four Pillars of Vision.Toolbox eFile

Vision.Toolbox eFile is not a standalone application, but a coordinated complete solution comprising consulting, customised scanning and capture solutions, exclusive VISION tools, and professional implementation support.

★ Core Service
TR-Resiscan-Compliant Scanning Solutions
Consulting, project management, procurement, and implementation from a single source
VISION scanning and capture solutions customised to your requirements and legal specifications
Creation of transfer notes – legally secure and automated
Sealing or signing in accordance with TR-Resiscan requirements
Handover to your DMS with appropriate control files for automated import
eFile for Municipalities & Public Authorities
Digitalisation internally with own staff or externally via digitalization service providers – we advise and implement the requirements with you
Individual add-on solutions based on your requirements at the processing workstation or in the mailroom
Automated separation of documents and automated indexing of your files
Incorporating the expertise of case workers in preparing the digitalization of your files.
Integration with Specialist Applications
Reconciliation of information and enrichment of necessary data to ensure quality
Automation of indexing of necessary information for file management
Interfaces and customisations based on your existing system landscape
Use tables to create the required index information and read them out automatically
Training & Implementation Support
Training of the scan team – hands-on and tailored to your scan infrastructure
Training of administrators – for stable, self-sufficient operations
Key-user training – as internal multipliers in ongoing operations
Documentation, process support, and ongoing support after implementation
Unique Selling Points

Why Vision.Toolbox eFile?

Vision.Toolbox eFile is a customisable base solution from VISION – not off-the-shelf standard software, but a complete solution tailored to the specific legal and organisational requirements of municipalities and public authorities.

★ Complete Solution
Customisable base solution from a single source
Consulting, procurement, implementation, customisation, and training – all from a single source, coordinated end to end, and designed for the requirements of public administration.
TR-Resiscan and legal requirements from the start
The eFile solution is designed from the outset for TR-Resiscan compliance and applicable legal requirements.
Exclusive VISION tools & interfaces
Customisation in combination with products from leading manufacturers and proprietary solutions – VISION supplements standard solutions with exactly what public-sector clients need.
Integrate local AI solution
Vision.Toolbox AI-Extractor enables the integration of local AI into your scan and capture processes. All data remains within your infrastructure.
Internal or external – we help with the decision
Whether digitalization is carried out with own staff or through a service provider – we advise neutrally, accompany the entire process, and implement the requirements together with you.
Project Approach

Your Path to the Digital File – Structured and Secure

From the analysis of existing file structures to full implementation, we accompany you through every step – with clear milestones, dedicated contacts, and proven methods.

Proven approach
1
Requirements Analysis & Consulting
Recording your file structures, legal requirements (TR-Resiscan), and organisational needs. Decision support: digitalise internally or externally? Joint definition of the solution scope.
2
Concept & Individual Customisation
Configuration of the scanning and capture solution, setup of individual workflows, creation of control files for DMS import, and adaptation to specialist applications.
3
Pilot Phase & Quality assurance
Trial operation with real files, validation of transfer notes, verification of signature/sealing, and review of the DMS handover. Fine-tuning based on the results.
4
Training & productive operation
Training of the scan team, administrators, and key users. Handover to live operation with documentation, process support, and ongoing assistance.
Complete Service

From Consulting to Ongoing Support

We accompany you through all phases of your eFile project – with a dedicated contact, clear responsibility, and the full service portfolio of VISION under one roof.

1
Consulting & Analysis
2
Conception & procurement
3
Implementation & Customisation
4
Training & implementation
5
Ongoing Support
Target Groups

Who Is Vision.Toolbox eFile Designed For?

The solution is aimed at municipal and public sector clients who want to legally securely digitalize files and incoming mail and transfer them into their existing DMS landscape – internally or via a service provider.

Municipalities Public authorities Public sector clients City administrations District offices Mail rooms Departments Archiving & DMS

Why Vision?

VISION brings years of experience in implementing digitalisation projects for public administration. We know the requirements of TR-Resiscan, the expectations of public-sector clients, and the challenges of ongoing operation – and we use this experience to develop customisable base solutions.

TR
Resiscan-compliant
1
Contact person
∞
Adaptability
Consultation

See It for Yourself

We will be happy to show you Vision.Toolbox eFile without obligation. Get in touch now.

Request a Demo