Vision.Toolbox Product

Web-Separator

Create individual file separator sheets with QR codes directly in the browser – to prepare planned digitalization projects. Available in two versions: form-based for individual projects or Excel-driven for automated mass processing.

Web-based
PDF export
2 versions
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Your Benefits at a Glance
Web-based
Operate internally on the network or as a service in the cloud
PDF export
Multi-page PDF or ZIP with individual files – directly in the browser
Accuracy
No manual creation – QR codes placed automatically
Excel import
Use customer tables directly – up to 5 QR codes per sheet
Features & Unique Selling Points

What the Solution Does – and Why It Is Unique

The Vision.Toolbox Web-Separator creates file separator sheets with machine-readable QR codes directly in the browser – either form-based for individual projects (Version 1) or Excel-driven for automated mass processing from customer tables (Version 2). The QR codes are used for document separation and automated indexing.

Core Features
Version 1
Form-based separator sheet creation
Customisable for your project. For example: enter the file reference manually, select the file type, and choose register labels from the catalogue. For each selected value, a dedicated separator-sheet page with a QR code is generated. Ideal for customer projects with many files that require a high degree of individualisation, such as creating separator sheets at the workstation and inserting them into the file.
Version 2
Excel-driven mass processing
Upload an Excel table – the application automatically creates one complete separator sheet per data row. Customer tables can be used directly, or custom tables can be created.
Version 2
Up to 5 QR codes with fixed positioning
Each column of the table controls a defined position on the separator sheet. Position the QR codes via the entry in the table column. Perfect for your scanning and capture application.
PDF and ZIP export
All separator sheets in a multi-page PDF for mass printing, or each separator sheet as an individual file in a ZIP archive – depending on the requirement for printing, filing, or further processing.
Locally on the network or in the cloud
The application starts as a local web server and is accessible via browser – it can be operated internally on your own network or as a service for customers in the cloud.
Unique Selling Points
★ Specialist Solution
Developed exclusively for this purpose
The Web-Separator is not a general-purpose solution – it was developed specifically for preparing file digitisation projects and is seamlessly aligned with scanning and capture solutions.
Two versions for different requirements
Version 1 for individual projects with form and catalogue, Version 2 for automated processing from Excel tables – both versions complement each other ideally in practice.
Departments become self-sufficient
Clients and departments can create separator sheets themselves and independently prepare files for digitisation – without scanning expertise and without direct access to the scan infrastructure.
Perfectly tailored to your own scanning solution
Scanning service providers can configure the separator sheets precisely for their own scanning and capture solution – the generated QR codes feed directly into the automated batch-separation workflow and transfer the detected QR-code values to the application’s index fields.
Operation

Four Steps to the Print-Ready Separator Sheet

The operation is deliberately kept simple: open the browser, enter data or upload a table, choose the format – done. No training, no installation for the user.

Ready to use immediately
1
Start application & open browser
Start the application and use your URL in the browser – or use the provided network/cloud address. Confirm the EULA once on first start.
2
Enter data or upload table
Version 1: Enter file reference number, select file type, mark register labels from the catalogue. Version 2: Upload Excel file (.xlsx/.xlsm) and load – row count is displayed immediately.
3
Select output format
All separator sheets as a multi-page PDF – or each separator sheet as an individual file in a ZIP file. Depending on the requirement for printing, filing, or further processing.
4
Generate & download PDFs
Click “Generate & download PDFs”. The browser starts the download immediately and saves the file to your personal downloads folder.
Complete Service

From Consulting to Ongoing Support

We accompany you through all phases – from configuration to your scanning solution to productive operation of Vision.Toolbox Web-Separator in your company.

1
Consulting & Analysis
2
Delivery & Setup
3
Commissioning
4
Ongoing Support
Target Groups

Who Is the Web-Separator Designed For?

The solution is designed for scanning service providers and mail rooms as well as departments that independently prepare files for digitisation – without scanning expertise and without direct access to the scan infrastructure.

Scanning service providers Mail rooms Departments File digitization Document archiving Customer projects

Why Vision?

We develop software precisely tailored to the requirements of document processing. The Web-Separator was created from direct practical need – no overhead, seamless integration into existing scan workflows.

2
Versions in the package
5
QR positions per sheet
∞
Separator sheets that can be created
Live Demo

See It for Yourself

We will be happy to show you the Vision.Toolbox Web-Separator without obligation. Get in touch now.

Request a Demo