Vision.Toolbox Product

Vision.Toolbox Sign

Qualified electronic signature and sealing for TR-Resiscan-compliant processes – from scanning to legally secure archiving. Fully integrated into VISION scanning and capture solutions.

eIDAS-compliant
TR-Resiscan
REST API
Your Benefits at a Glance
Legally secure
Qualified signature & seal pursuant to eIDAS and TR-Resiscan
24/7 operation
Fully automatic processing as a Windows service
Integrated
Fixed component of the VISION scanning solution
REST API
Integration into specialist applications and DMS via interface

What Vision.Toolbox Sign Does

Vision.Toolbox Sign bundles all signature and sealing functions required for TR-Resiscan-compliant scan workflows – from the qualified electronic signature to the transfer note, fully automatic and operational 24/7.

Transfer Note per TR-Resiscan
Automatic creation of the transfer note from XML protocol data of the scanning process
Embedding the transfer note in the signed PDF file (PDF/A-2a or PDF/A-3a)
Exclusive VISION export interfaces for automated transfer note creation from within the scanning solution
User-specific layout of the transfer note customisable via importable XSLT files
Automation & REST API Integration
Directory-based processing (input, output, work, error) – seamlessly integrated into existing workflows
REST API interface for direct integration into specialist applications, DMS, and custom applications
Operation as a Windows service or desktop application – automatic start with the operating system
Platform-independent: Windows, Linux, and macOS supported
Validation, Log & Notifications
Signature and seal validation pursuant to eIDAS with automatic audit report (PDF and XML)
Four validation levels: basic signature, timestamp, long-term validation, and archive data
Email notifications for events, certificate expiry, and errors – configurable via SMTP
Transparent logging in the Windows event log and technical log files

Why Vision.Toolbox Sign?

Vision.Toolbox Sign does not need to be built into a third-party solution – it is a fixed component of a proven, fully integrated VISION scanning and capture solution. This saves interface work, avoids compatibility issues, and ensures end-to-end TR-Resiscan compliance from capture to archiving.

Procurement from a single source – incl. hardware
VISION supports the procurement of suitable signature and sealing cards (D-TRUST), compatible card readers, and network solutions for central server installations.
Exclusive VISION export interfaces
Specially developed interfaces provide transfer notes directly from the VISION scanning solution – without manual intermediate steps, fully automated, and TR-Resiscan-compliant.
Automated sealing/signing even without a scanning process
Vision.Toolbox Sign can also be used independently of the scanning process – e.g. for automated sealing of existing documents, outgoing mail, or DMS exports.
Web monitoring
Vision.Toolbox Monitoring enables graphical monitoring of the processing directories – independent of permissions.

As simple as copying – document in, signed out

The core workflow is deliberately kept simple: the signature and sealing solution monitors defined input directories and processes documents fully automatically – without manual intervention, around the clock.

24/7 continuous operation
1
Setup & configuration
Installation as a Windows service or desktop application. Integrate signature and sealing cards, create jobs with input, output, work, and error directories, configure signature format and transfer note.
2
Submit documents
Documents are automatically transferred from the scanning solution or via API into the input directory – either as a single document or as a batch. Optionally, an XML transfer note file from the scanning process can be included.
3
Automatic processing
The solution detects new files, creates the transfer note, generates the signature or seal, and immediately places the finished documents in the output directory – fully logged.
4
Transfer to DMS & Validation
The signed documents are immediately available in the output folder or directly in the specialist application. Optionally, a validation report is generated documenting the signature quality.

From Consulting to Ongoing Support

VISION supports you from requirements analysis and the procurement of signature cards and hardware through to full commissioning and ongoing support.

1
Consulting & procurement
2
Delivery & Setup
3
Commissioning
4
Ongoing Support

Who Is Vision.Toolbox Sign Designed For?

The solution is designed for municipal clients and public institutions that need to sign, seal, and archive documents from scanning processes in a legally secure manner – based on a fully integrated solution package.

Municipalities Public authorities Public sector clients Scanning service providers e-File projects Replacement scanning Archiving & DMS

Why Vision?

VISION bundles scanning solution, signature, sealing, transfer note, and hardware procurement under one roof. What other providers supply as separate products is a coordinated complete solution at VISION – proven, TR-Resiscan-compliant, and with a personal contact.

TR
Resiscan-compliant
24/7
Continuous operation
1
Contact person
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See It for Yourself

We will be happy to show you Vision.Toolbox Sign without obligation.